For local Office 365 data storage, the export Office 365 mailbox to PST files option is preferable. You can use it to transfer or change Office 365 data into other formats as needed. Users of Office 365 now want a controlled method for exporting their inbox contents to PST files.

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Nonetheless, the manual method or the automated method (third-party software) can be applied. A condensed version of this text can be found below.

The manual method, called the "Method," requires you to use your Office 365 login credentials to access the Exchange admin area. Follow the steps outlined below after logging into the Exchange admin center.

• Select Administrator Roles from the Permissions menu.
• Click Save after choosing Mailbox Import Export from Discovery Management.
• Press New (+) and choose "in-place & hold."
• In this wizard, type the name and description of the search, then click Next.
• Select the mailbox and select this option to export the Microsoft 365 mailbox to PST.
• Click Next once you've made the necessary filter selections in the Search wizard.
• Now specify the duration of time that the data items will remain on the server before being removed.
• At this point, you must select Finish.
• Export the PST files after downloading them to your local storage device.
• Once the dialog box appears, start the security alert. Select the preferred local storage location for the exported PST file using the tool.
• Next, click the Start button and choose Office 365 export mailbox to PST.
• After providing your Office 365 login details, click OK.
• Click close to end the export process and shut the window.

Note: This method can be used to manually export an Office 365 mailbox to PST files. We must all be aware of the limitations of the manual Method before utilizing it.

Limitations of the Manual Method for Microsoft 365 Email Backup:

• A specialist is the only one who can use the multi-step, complex method effectively.
• Office 365 does not have a filter feature that allows mailboxes to be exported to PST files containing certain elements.
• Using this method could lead to export failure and data loss due to human error.
• It makes the export procedure more difficult and time-consuming. Data duplication or misplaced objects are possible risks.
• IT professionals never advise exporting a Microsoft Office 365 mailbox to a PST file.
• Office 365 users would be better off utilizing professional software because it is less difficult to use manually. With its sophisticated and task-oriented capabilities, DataVare Office 365 backup Tool is the ideal program.

An Automated Approach Using DataVare Office 365 backup Tool-

It's a customized automated program that makes it simple and hassle-free to export an Office 365 mailbox to a PST. One excellent program is DataVare Office 365 backup Tool. It is excellent software that is really good at making a lot of jobs simpler. It fixes corrupted EDB files and restores their immediate accessibility. The inclusion of many sources with multiple target availability makes this master solution easier to utilize for consumers. Everyone may easily use this program; non-technicians can even export a Microsoft 365 mailbox to PST.

Highlight of Features:

• You can export several mails simultaneously from the source to the destination.
• The program can accurately and quickly restore data from Exchange mailboxes or corrupted EDB files.
• It allows for the splitting of large PST databases into several smaller PST files of a user-specified size.
• An advanced incremental export capability is available to resume the process and avoid duplication in the event that it is interrupted.
• Users can move mailboxes from source files to other email domains, Office 365, Outlook PST, and Outlook stores, among others, using this feature.

Conclusion:
When selecting a solution, take your data, time, and effort into account. Recovery Manager, the Exchange stated above, is an honest method. You can export the first 25 items in each folder to test the tool's operation with the free demo edition. Users who would want to have a feel for it before purchasing it to export the Microsoft Office 365 mailbox to PST can use the free demo.