Are you currently working on Zimbra email server but now made up your mind to move into Microsoft Outlook email client application? Thereby wondering how to import Zimbra email server email to Outlook PST file in an easy and safe way? Continuously searching for a trouble-free method to handle the necessary import process? If yes, then no need to worry at all because in the segment you will encounter a solution that will directly import Zimbra email server email to Outlook PST file without losing data integrity.

Overview

Zimbra Email Server is a dedicated server that easily manage the entire mailbox contents such as messages, calendar, contacts, and attachments. It works by using a protocol called SMTP i.e. Simple Mail Transfer Protocol to send/receive emails. The email server also uses a different protocol called Post Office Protocol i.e. POP or Internet Message Access Protocol i.e. IMAP for email storage on the server and enable users to access them.

Microsoft Outlook is a desktop-based email client application that also work as a personal information manager for most of the users. It is introduced by Microsoft Corp. which makes email application reliable for users. Outlook also offers different functions such as calendaring, note-taking, contact managing, web browsing, journal logging, etc.

Why to Import Zimbra Email Server Email to Outlook PST File?

Zimbra is an open-source email server that serve as a reliable platform for email management, file sharing, and contact management within companies. But it has some drawbacks as well that force users to transfer their email account from Zimbra into more advanced email application like Microsoft Outlook.

• The email service is hard to manage, especially for those who are not familiar with the technology. This is challenging for the organizations who does not have IT department.
• Zimbra cloud hosting has a complicated platform and require technical expertise to set up and manage.
• Equipped with add-ons and features that are very difficult to use.
• Some users encounter data loss when migrating to another server.

Why Microsoft Outlook?

Microsoft Outlook is advanced yet easy to use. It has many advantages -

• Help users staying organized and productive by merging email, calendar, contacts, notes, and other items at one place.
• Includes advanced search capabilities, rules & filters, and folders that can be prioritized by importance.
• Offers security features such as scan incoming emails for any spam keywords and virus in attached documents.
• Supports integration with other Microsoft Office tools such as SharePoint & OneDrive.

Overall, Microsoft Outlook is a friendly platform that any user can easily configure and use. But how one can import Zimbra email server emails into Outlook PST, let us check the process in detail!

How to Import Zimbra Email Server Email to Outlook PST File?

The easy and cost-effective process to import Zimbra email server email to Outlook PST file is CubexSoft Zimbra to PST Converter Tool. With the help of the tool, users can directly convert all Zimbra server emails into PST at once with accurate attachments. Even, its friendly and intuitive GUI is easily manageable by all professional and novice users.

Moreover, the software offers many features that allow users to import Zimbra email to PST as per specific requirements. However, a free demo version of the tool is also available which users can use to understand the complete software working for free.

Working Steps to Import Zimbra Email Server Email to Outlook PST File

Step 1. Download and launch CubexSoft Zimbra to PST App on your Windows.

Step 2. Pick the second option “Zimbra Cloud Hosted Mailboxes” and click Next.

Step 3. Add Zimbra email server login details with its IMAP host & port number.

Step 4. Make use of Use Batch Mode option if you want to import emails to Outlook from multiple Zimbra users’ account.

Step 5. Select Use Proxy Server option if you need to implement the import process using a different secure server.

Step 6. If Use Batch Mode option is selected, then clicking the login button will open the new software window with Add CSV button. By clicking on it, you need to upload a CSV file on the tool carrying the login details of Zimbra users account whose emails you need to import.

Step 7. If Use Proxy Server option is selected, then clicking the login button will take you to a new screen, asking to mention the necessary proxy server details.

Step 8. Click Next to proceed.

Step 9. The Zimbra to PST Converter will connect with specified Zimbra users account and list their mailboxes on the left pane one-by-one.

Step 10. On the right, click Select Saving Options, and select PST format from the menu.

Step 11. Set PST options as per need.

Step 12. Go to Filters section if you have a need to import Zimbra email server emails according to specific date, subject, month, etc.

Step 13. Move back to the Backup section and click on the Backup button.

Step 14. The process will finish successfully with a message “Conversion Completed Successfully”.

Click on OK and open Microsoft Outlook email account, go to File >> Open & Export >> Import/Export >> Import from another program or file>> Click Next >> Outlook Data File (.pst) and click Next >> click Browse button, add PST file path and select the required option from Options>> Click Next >> Set the options according to your requirements and click Finish.

As soon you click the Finish button, Microsoft Outlook will open its main screen and will display imported files on the left pane. However, you can open the required file to see if the content is properly appearing or not.

Conclusion

In the blog, we have discussed the easiest procedure to resolve “how to import Zimbra email server email to Outlook PST file”. CubexSoft Zimbra Converter is a streamlined solution that seamlessly import Zimbra email server messages into PST format without data loss. The interface is friendly and designed with many beneficial features which will help users importing Zimbra emails to PST as per specific requirements. And most important, besides PST, the tool has 25+ more saving options in which users can import Zimbra email server emails. However, download the trial edition of the tool and check the software working for free.